Kingston Quay Residents’ Association
Concierge Office
220/240 Wallace Street
Glasgow G5 8AS
kqracommittee@googlemail.com
1st February 2010
Dear Owners,
You may be aware that the Kingston Quay Residents Association AGM will be held on Friday 26th March 2010. You will shortly receive a formal invitation to this meeting.
The meeting will be chaired by Mrs Debra Clapham of Claphams Solicitors,1B Helena House, Busby Road, Clarkston, Glasgow G76 7RA. As well as being a solicitor, Mrs Clapham is a lecturer in property conveyancing law at Glasgow Caledonian University and a senior tutor in conveyancing at the University of Glasgow.
In preparation for the forthcoming meeting we will require your assistance on the following matters.
1. ELECTION OF RESIDENTS ASSOCIATION MEMBERS
Any owner who wishes to put their name forward for a position on the Residents Association committee should notify Mrs Debra Clapham by post at the above address or by e-mail to, debralawagents@davidcclapham.co.uk stating which position you would like to apply for and the reasons you seek appointment. This will assist those proprietors who are unable to attend the meeting and vote instead by postal ballot. A brief statement is all that is required.
The positions available within the committee are;
• Chairman
• Treasurer
• Secretary
• 4 x Ordinary Member
This should reach Debra Clapham no later than Friday 19th February 2010. .
Your committee is a working committee. All members are required to take on duties and attend at least 75% of meetings. All committee members are required to be fully up to date with their factoring fees.
2. POINTS FOR THE AGENDA
Please inform Debra Clapham of any business you feel should be included in the agenda for discussion, together with your contact details. This should also reach Debra Clapham in writing no later than Friday 19th February 2010.
At present the provisional agenda for the meeting will be as follows:
1. Opening remarks from Mrs Clapham (Chair)
2. Adoption of 2009 house meeting minutes
3. Progress report from Mr Alex McDivitt, (A&K Property Management Services Ltd) Kingston Quay Property Manager
4. Progress report from Mr Scott Ferrie KQRA Chairman
5. Q&A
6. Voting
7. Results of votes
8. AOCB
Anyone who cannot attend the meeting in person will be asked to vote by post in advance of the meeting. Information on any issues to be voted on will, therefore, be distributed in advance. The committee are happy as far as possible to clarify any matter within their competence by telephone or e-mail.
The 2009 house meeting minutes are available to read on our website and in the concierge office.
If for any reason your are unable to view the house meeting minutes, please inform the committee at the e-mail address below, and a copy can be posted to you.
We thank you for your help in this matter and we look forward to meeting you at the AGM in March.
If you have any questions regarding this letter please e-mail the committee at kqracommittee@googlemail.com or write to the above address.
Kind Regards
KQRA
Kingston Quay Residents Association
